An introduction to word processing
Introduction
Word processing is the ability to use a computer as a device to manipulate letters and numbers to create words, sentences and documents. It is very important for anyone who uses a computer system to learn how to use word processing software to create letters, memos, reports and other documents. In this unit, we'll show you how to use the Microsoft Word Processing Package. |
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By the end of this unit, you will be able to enter, edit, and print text and tables using a Microsoft word processing package
Practical use of MS Word features such as page numbers
MICROSOFT WORD
Screen showing Microsoft Word work area and various bars
TITLE BAR
Displays "Microsoft WORD" and the name of the active document.
MENU BAR
Contains a list of menus. Tell Word to perform an action by opening a menu and choosing a command from it.
STANDARD TOOLBAR
Provides instant mouse access to frequently used Word commands.
Format Toolbar
Helps you quickly change the appearance of text.
TEXT AREA
Displays text and graphics. Enter and format text in the text area. Contains information about documentation. The text area also shows how the document will look when printed. Character styles such as bold and italic are displayed on the screen, and the font name and size are displayed as you type. Indents, bullets, and even tables appear on screen the same way they appear on paper.
Insertion Point
The insertion point is a blinking bar that indicates where text will appear. You can move the insertion point using the mouse, keyboard, or menu commands.
END-MARK
A thick horizontal bar that marks the end of the document. End marker moves as you type
Mouse Cursor
The mouse cursor indicates where the next action will be performed when you click the mouse button. When you hover over text, it becomes an I-bar, and when you hover over selected text or the selection bar on the left side of the screen, it becomes an arrow.
Scroll Bar
The vertical scroll bar helps you navigate through the document and keep track of your current location. For example, click the up or down arrows on the vertical scroll bar to move through the document until the part you want to work on appears in the text area.
Status Bar
The Status Bar displays information about the active document or selected command.
WORD-WRAP
If you are using a typewriter, you must press Enter to return to the left margin and start a new line. WORD automatically starts a new line when the text you type fills the current line. You don't need to press Enter or Enter unless you want to start a new paragraph. This feature, called word wrap, means you can add or remove text from lines without adjusting word wrap. When the bottom of the screen is reached, the display moves up. The first line at the top of the screen disappears and a new line opens at the bottom. However, no rows are lost. you can't see them keep typing. The old line keeps moving up to make room for the new line. This is a type of scroll. There are other types of scrolls
horizontal and vertical scrolling.
Horizontal scroll
This means moving the document from left to right in the window. If the document is wider than the window, you can scroll horizontally to see what you can't see on the side. If you have text in the left margin (negatively indented), you may want to scroll horizontally because the normal view of a document with the zero point of the left margin ruler is at the left edge of the screen.
TIPS
To scroll left or right, click the horizontal scroll bar to the right or left of the scroll box.
VERTICAL SCROLLING
Vertical scrolling moves the document up and down in the window to reveal other parts of the document.
Viewing Documents
WORD provides several ways to view documents. You can start in Print Layout view to see how your document will look when printed. You can also switch to the simpler regular view. Alternatively, you can view the document in outline form. The Zoom dialog allows you to view your document at around 100% of its original size.
NORMAL VIEW
Displays text in a simplified format for faster typing and navigating through files.
PRINT LAYOUT VIEW
Indicates how the text and graphics will appear when the document is printed. This is the default view in WORD 2000 and allows us to interact with the document to see what it actually looks like.
STRUCTURE VIEW
View the document as an outline. Heading levels determine outline indentation Use outlines to organize documents
Zooming In and Out of Documents
You can 'zoom in' and 'zoom out' of documents to view them at different magnifications. Let's zoom in and take a closer look at the details.
or
Zoom out to see more pages at reduced size.
Tips
Select View from the menu bar.
Select Zoom.
Click the box next to 100% in the Zoom control box.
OPENING WORD
Opening Microsoft Word on the computer's hard disk system. The following steps should be taken:
Turn on the computer; the window welcome menu is displayed
At the status line: Click the mouse on the start
Select programs from the Windows Main Menu by clicking the mouse
Select Microsoft word from the submenu by clicking the mouse
When the loading is complete, Microsoft word presents a blank screen for your use.
Start typing your document
SAVING A DOCUMENT
Select the file Command from the Main Menu
Select Save from the submenu
Type the file name and Click Save
EXITING MICROSOFT WORD
Select the File Command from the Main Menu
Select Exit and click, it will take you out of Microsoft Word and back to the Windows Menu.
Retrieving the document
Select the File Command from the Main Menu
Select Open from the Submenu
Type in the name of the document to open at the cursor position (i.e. where the cursor blinks)
Select Open from the right hand side and it will bring out the desired document for you to edit..
Page Numbering
Select Insert from the Main Menu
Select Page Numbers
Select position and choose desired position from the submenu displayed
Select Alignment and choose desired alignment e g. Centre, Top, Bottom, etc.
Select a show number on the first page. Select
Format Select the
number format and choose the format you want for numbering.
g i, ii, ii, 1, 2, 3 and I, II, II, etc.
Click the OK button.
Select Paper Size
Select the File command from the main menu.
Select Page Setup.
Select Paper Size from the submenu that appears. Select and click the OK button.
Select a printer from the main menu
Select Print from the displayed submenu
Select all for all pages
Select the current page for a specific page where the cursor is is displayed).
Select Multiple Pages and enter the pages to print.
Click the mouse in front of the number of copies and enter the number of copies to print.
Select and click the OK button.
Automatic Table
Select Table from the main menu.
Select Insert Table from the submenu that appears.
Mouse-click in the Number of Columns field and enter the number of columns in the row.
Click the Auto format Box with the mouse, scroll through the list, and then click the mouse to select the format of your choice. Select
and click the OK button.
Spell Checker
Select Tools from the main menu
Select Spelling and Grammar from the submenu that appears
Click Change to automatically correct errors and check Ignore to ignore it.
Click the OK button when you are done spelling.
Select Cancel to cancel spell checking.
Search
Select Edit from the main menu.
Select Search from the submenu that appears.